Office Coordinator

WARE is seeking a warm, friendly, highly-organized and detail-oriented Office Coordinator to serve our customers, visitors, and employees by completing administrative duties and spearheading company events, keeping our organization’s values and culture front-and-center in all interactions.

This dynamic position requires empathy, strong communication skills, excellent problem-solving abilities, and the ability to work well under pressure. The Office Coordinator is a key resource for everyone in the organization, possessing the ability to pivot and quickly respond to needs and questions with a positive attitude and “I’m here to help!” mentality. He/she will serve as the primary point of contact for troubleshooting general employee questions and concerns, resolving questions and issues efficiently and accurately, with a spirit of helpfulness and joy to serve others.

Responsibilities

• Build and foster meaningful relationships with new hires and existing employees
• Develop and refine office systems and processes to improve operational efficiency, productivity and promote excellent customer service
• Provide administrative support to various departments, including but not limited to, Service, Sales, Fleet Management, Human Resources and Accounting
• Provide administrative and hospitality support for conferences and events
• Administrate the company’s service milestone recognition program, executing best practices for timely and meaningful recognition
• Plan and execute company events and recognition activities, generating fun and bringing creative themes to life, including Christmas party, Santa party, Derby Cookout, Chili Fest, and Annual Company Picnic
• Process, scan, and save electronic documents to secure online folders for retention
• Serve as incoming phone calls/First Impressions Coordinator backup
• Serve as Sr. HR Administrator backup in areas of payroll processing, onboarding, and benefits administration
• Perform other duties as requested

Preferred Qualifications:

• High school diploma or GED equivalent with 5+ years full-time experience in an office administrative position
• Possess a joy-filled, service-oriented spirit and team-oriented approach
• Well-organized, detail-oriented and able to balance priorities in a growing and changing environment with a high sense of urgency
• Excellent time management skills with proven ability to meet deadlines
• Strong analytical and problem-solving skill
• Excellent discernment and customer service skills
• Proven ability to establish trust and demonstrate integrity, professionalism, and confidentiality
• Ability to remain nimble and adjust to unanticipated changes, often on short notice, and remain calm and joyful under pressure

Details:

• Full time, hourly, in-office position (Monday-Friday, 8am-5pm), $21-$26/hr.
• Paid vacation and holidays
• Health, dental, vision, life, and disability insurance
• Christmas bonus
• Opportunity for profit sharing
• 401(k) with company match

Apply Here